Team Administrator - Newcastle upon Tyne

Team Administrator

• Newcastle Upon Tyne RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients. Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort. Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude. We now seek an experienced Team Administrator to join our office in Newcastle Upon Tyne. Role Responsibilities To provide professional and effective administration support to the project delivery team in conjunction with assisting in the smooth running of projects.
• Act as the main point of contact for all administrative tasks following the company project delivery process
• Act on delegated tasks in relation to the coordination of RFPs/PQQs/Tenders
• Responsible for the setting up of all enquiries and projects following company process, and communicating the details to the project team
• Creation of project collaboration Microsoft Teams channels using standard folder structure
• Formatting of specifications, reports, presentations etc using company templates, and timely processing of general correspondence
• Checking of project documentation to ensure QA procedures are met, raising any inconsistencies and correcting as appropriate
• Responsible for the setting up and maintaining project team CVs, liaising with team members as required
• Arranging internal, external and online meetings for the project team, including arranging meeting room bookings, catering as required
• Reconcile corporate credit card activity on a monthly basis
• Archiving of closed project and enquiry folders
• Arranging couriers and receiving packages for distribution
• Assist with the completion of expenses and timesheets on behalf of the project team
• Administration of holiday leave for the project team
• Arranging domestic and international travel, preparation of itineraries and insurance following the company travel policy
• Support project QA compliance and document filing
• Assistance with onboarding and offboarding of project team members
• Ownership of project team organograms
• Manage project team central inbox, responding to each request efficiently, and in a timely manner
• Coordination of project team site H&S cards i.e. CSCS, Skillcard
• Assisting with engineer site activities i.e. issuing/ordering PPE; risk assessment/method statements; monitoring company booking system
• Assisting with event coordination, both internal and external including CPDs
• Coordination of NDA's via Docusign for project team, following process to align with legal team

Attendance and participation at the Global and Europe Admin Team meetings

• Holiday cover for other admin team members i.e. helping to cover the Office Manager in their absence
• Ad hoc admin support tasks, including becoming an Admin Champion for a specific area Role

Previous experience in team secretarial/administrator support role

• Previous experience working in a busy office environment within the consultancy sector (desirable)
• Possess exemplary time management, multi-tasking, and organisational skills while able to work independently
• Good organisation skills
• Ability to prioritise own workload
• Accuracy / excellent attention to detail
• Hours flexibility (able to carry out overtime at short notice)
• Excellent interpersonal and communication skills both orally and written
• Ability to work to tight deadlines
• Excellent knowledge of Microsoft Office 365 suite including Word; PowerPoint; Excel; Outlook; Teams (essential)
• Knowledge of G-Suite (desirable)
• Knowledge of Salesforce, Planisware, Temis and Solar Winds ARM (desirable)
• Knowledge of Docusign (desirable)
• Excellent team player
• Understanding of engineering terms (desirable)
• Good understanding of international working and business operations of a global consultancy (desirable)

RED offers a variety of benefits, including but not limited to:

• 23 days annual leave rising to 28 days annual leave over 5 years’ service
• Holiday purchase and buy back scheme
• Hybrid Working
• Contributory company pension scheme
• Healthcare Scheme (Company funded cover is dependant on level)
• Non-contractual bonus awards
• Training sponsorship
• Charity volunteering leave
• Wellness days/ initiatives.
• Salary commensurate with experience.
• Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
• We offer a comprehensive benefits package and are an equal opportunities employer. *This role will ideally suit those with the right to live & work in the UK without restrictions. RED is a company of Tractebel.