Finance Manager: Admin & Accounting

Shalion is an eCommerce intelligence company. Our platform brings digital shelf, retail media and food service data together and shows global brands exactly how their products perform online: availability, pricing, content and share of search. With Maestro, our conversational AI, they get answers in seconds and make better decisions, faster. Every day, we collect 100 million data points from over 2,000 retailers in 85+ countries, for brands such as Heineken, Lego, Danone, Nestlé, Coca-Cola and JDE.

We are about 140 people, with offices in Barcelona, Buenos Aires and New York, and colleagues across Europe, the Americas and Asia. The role The Finance Manager will build the operational and financial foundations to support Shalion's growth from €10M to €30M ARR, leading the Accounting & Admin team (2 FTEs). Reporting directly to the CFO, this is a hybrid role: strategic builder (new processes, systems, and team structure) and rigorous operator (month-end close ownership and administrative housekeeping).

You will partner closely with HR and external tax and legal advisors to ensure flawless execution and compliance across our entities in Spain and the US.

Financial Operations & Close

• Own all accounting operations: AP, AR, billing, and General Ledger.
• Ensure accurate monthly and year-end close, preparing P&L, Balance Sheet, and Cash Flow statements.
• Oversee multi-currency transactions and lead financial consolidation across Spain and US entities.
• Monitor cash flow and runway, oversee bank reconciliations, payment controls, and supplier payments.
• Partner with the CFO on reporting and FP&A: variance analysis, board reporting, SaaS KPIs, annual budgeting, and forecasting. Systems & Automation
• Spearhead the implementation of new tools and systems, including a new ERP, and define the underlying accounting processes and methodologies.
• Drive automation of administrative workflows to support scaling transaction volumes. Compliance, Tax & Legal
• Liaise with HR on payroll execution and correct accounting treatment.
• Oversee external tax advisors for local and international tax compliance, including Transfer Pricing between ES and US entities.
• Work with external legal counsel on corporate books, annual filings, and regulatory requirements.
• Lead the annual external audit: act as the primary point of contact for auditors, prepare supporting documentation, and ensure timely resolution of findings. Team Leadership & Internal Controls
• Design the Accounting & Admin team's growth roadmap; hire, onboard, and mentor junior finance team members.
• Allocate workload clearly across functions and team members.
• Safeguard the accuracy and integrity of financial data and reporting.
• Build financial policies and control frameworks, ensuring audit-readiness for future fundraising rounds or due diligence processes. What you will bring
• Experience: 6–9 years in finance/accounting; experience in a fast-growing B2B SaaS or VC-backed scale-up and/or Big 4 background highly valued.
• Technical: Proven month-end close ownership, financial consolidation, and multi-currency management; strong command of Spanish accounting and tax framework; US accounting and tax exposure a strong plus.
• Systems: ERP implementation experience is a plus; advanced Excel skills; proactive adoption of AI tools within finance workflows.
• SaaS: Fluent in SaaS metrics (ARR, NRR, Churn, CAC Payback), recurring revenue dynamics, and revenue recognition principles.
• Mindset: Analytical, proactive, hands-on today and a team leader tomorrow, problem-solving, attention to detail, team management abilities.
• Languages: Fluent in English and Spanish

Salary: €50,000 to €65,000 gross per year, depending on experience.

• Contract: Permanent, full time.
• Hybrid: 3 days a week in our Barcelona office, with Tuesdays and Wednesdays remote.
• Holidays: 23 days a year, plus 24 and 31 December off.
• Flexible compensation: Restaurant, transport and childcare cards and private health insurance, paid from your gross salary so you save on tax.
• AI at work: Access to AI tools from day one, to use in your daily work.
• International team: Colleagues from more than 10 nationalities, across the world.
• Office: On Aribau, at the corner with Diagonal, with fresh fruit every day. How we hire
• A video call with our People team, to get to know you, how you like to work and whether Shalion is the right fit for you.
• A video call with your future manager, to talk about the role and the team in more detail.
• An assignment, so you can show how you approach a problem close to the real work.
• A final interview at our Barcelona office with your future manager and a colleague from the team. Shalion is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for everyone.

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