Apprentice / Intern — Event & Office Operations Assistant

About

Biolevate builds AI-powered software that turns unstructured scientific data into reliable, collaborative workflows for medical writing and regulatory work. Our platform helps scientists, clinicians and medical writers move faster while maintaining the rigor their work demands.

Founded in Paris in 2024, we combine a commercial SaaS platform with in-house research in oncology and dermatology. It is an unusually practical place to work on AI: the systems we build are used both to advance scientific research and to help bring therapies to patients faster.

As an Event & Office Operations Assistant, you will be part of the operations team and work closely with our Chief of Staff to support the company's daily life. You will be responsible for organizing both internal and external events, as well as managing the office.

We are looking for someone curious, ready to take initiative, who is both organized and creative.

Internal & External Events

• Coordinate overall logistics for external events (industry tradeshows, conferences, client and partner events).
• Collaborate with the Head of Brand to deliver event visual assets.
• Book and coordinate all business travel for team members (transports, accommodations).
• Lead the organization of team-building moments (team lunches, teambuilding activities, company off site).

Event Coverage & Communication

• Promote our events before hand, in collaboration with the Head of Brand and Marketing Managers.
• Handle on-site photography and coverage.
• Create and share content across our media channels.

Office Management & Workplace Experience

• Oversee daily office operations (office supplies, deliveries, food and kitchen space) to maintain an engaging, welcoming workplace.
• Facilitate onboarding & offboarding journeys for employees.

Education

- Bachelor’s degree student (Business School, Communication, Event Management, or University).

Languages

• Conversational English (able to make calls or email hotels and suppliers easily).
• Clear written and spoken French.

Key

• Good at organizing, planning, and managing priorities.
• Easy to talk to with good written and spoken communication.
• Careful with paperwork and handling private HR info.

Why join Biolevate?

At Biolevate, you’ll be part of a fast-growing, international team harnessing AI to transform life sciences. You will thrive in a culture that prizes curiosity, ownership, and benevolence. Joining us gives you a unique, cross-functional view of a scaling startup while building essential skills in marketing, events, and workplace operations.

At Biolevate, you’ll be part of a dynamic, international team shaping the future of drug discovery and medical innovation. We combine deep science, cutting-edge AI, and internal research to deliver real-world impact. Join us to build a global brand with purpose and grow in a high-trust, high-growth environment with a compelling package that includes stock options.

• 💼 Financial Package: We offer a competitive salary that recognizes your skills and experience, ensuring you feel valued for your contributions to our innovative projects.
• 📍Private Office - Station F , the world’s largest startup campus, in Paris.
• 🏡 Flexible Work Arrangements: We support work-life balance with flexible working hours and options for remote or hybrid work arrangements, understanding the value of flexibility in today's dynamic world.
• 🌎 Collaborative & International Culture: Experience a positive, inclusive, and collaborative work environment. We value each team member’s contribution and encourage sharing ideas and feedback.
• 🤝 Authentic Team Culture: We value authenticity and benevolence. Our diverse backgrounds make us stronger, and we enjoy building real connections through team moments like dinners, sports, offsites, and share experiences.
• 🍽️ 💻 Other perks : Meal vouchers, Latest Macbook and tech

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